Staff Current Openings

Docketing Manager
Start Date: Open
Office: Denver, CO

The Docketing Manager (DM) has immediate leadership responsibility for the civil litigation docketing team and their performance of the intake process and calendaring of events in the litigation docketing system for stored documents received from the U.S. District Court filings (ECF), state court docketing items and any internal docketing requests. This position also has general oversight responsibility for all other docketing needs within the firm. This position also monitors court sites for changes in the filing process and may assist in the training process for processing both USDC filings and state court filing receipts.

• Manager with general oversight responsibility for the litigation docketing team. 

• This position will coordinate the schedules and day-to-day operations of the litigation docketing group, including both direct (Denver based Docketing Specialists) and indirect reports (regional office Docketing Specialists). 

• As it relates to state court docketing and in order of process, the DM: a) oversees the specialists’ receipt of the state court docketing receipt or the case team docketing request via email to docketing team mailbox; b) ensures the docketing specialist saves the documents to the appropriate N: Drive location; c) adds any associated docketing events to the CompuLaw Vision application; d) generates a docketing report for case team review, verification and approval and; e) then moves filing receipt or docketing request and team notification email to appropriate matter folder.

• As it relates to the management of the litigation docketing team and in order of process, the DM: a) is responsible for assisting the Director with personnel decisions on the litigation docketing team; b) is responsible for the performance and cohesion of the litigation docketing team; c) delegates and approves the performance of  administrative tasks by the litigation docketing specialists; d) holds regular meetings with docketing specialists, both individually and as various groups.
 

Requirements:
  • The DM must be able to work: with minimal supervision, in a high volume, intellectually repetitive environment while maintaining a high attention to detail, and must also understand the sensitivity on the timeliness of the processing of the files and calendaring of events.
  • JD - This is a non-practicing attorney role; however, the need to review and interpret court rules is a must.
  • Proven leadership, communication and management skills a must. 
  • Basic computer and troubleshooting skills required to include Microsoft Outlook, Internet Explorer, Adobe, CompuLaw Vision, CompuLaw MyView, CompuLaw Sync for Exchange Administration, Word, Excel and DeskSite. 
Contact Information: Please send cover letter and resume to NStern@hollandhart.com. No phone calls please.

Applications Manager
Start Date: Open
Office: Denver, CO

The Applications Manager leads the team responsible for the analyzing and evaluating of current and projected core and non-core applications; advises groups on how to improve workflow through the exploitation of new and existing technology.

Basic Function:

1.) Applications Management:

Working in tandem with other members of the Office of Innovation, the Applications Team performs needs assessment and fact gathering for new applications within the different Practice Groups in the Firm. Makes recommendations for consolidating applications where appropriate and also find further use of existing technologies across practice groups.

As a part of the Information Technology Department, assist with the installation of new and updated applications, and oversee the maintenance of existing core and non-core applications. Assist with scheduling system downtime in advance for both recurring and non-recurring maintenance activity.

Evaluate new versions of the applications and recommend upgrades as appropriate. Oversee the installation of upgrades and patches to those applications to ensure data integrity and reliability.

Troubleshoot and research application/system-related issues, taking appropriate actions to resolve issues (contacting technical support or software vendors, etc.) including the tracking of all issues. Inform the director of escalating situations associated with applications.

2.) Administrative Groups

Help administrative departments with improvement of work through the use of technology.

3.) Systems Management

As a part of the Information Technology Department, assist with the management of client and/or case specific data storage, extranet files, electronic document repositories, electronic processing files and SQL databases.

Assist with the maintenance of on-going closed case archival processes, data migrations from legacy drives to consolidate data storage, and work with the SQL Database Administrator to manage case specific databases.

In conjunction with Infrastructure Manager, maintain server operating system for various systems like iManage and Aderant Expert.

Provide after-hours support as needed.

4.) Extranets

Oversee the creation and maintain of new and existing extranets for the Firm, including new requests, granting permissions, setting up folders, user accounts and the organizing of data.

Requirements:

The successful candidate will have a minimum of five years’ experience evaluating, implementing and supporting applications in a legal/services environment in various practice groups. Experience managing accounting systems, BI, CRM, HRIS, and other enterprise level systems is a must. Must also have experience managing non-core types of applications in practice area web-based and client/server applications including, tax and estate applications, business applications, document assembly (i.e. Contracts Express), docketing and familiarity with legal applications (i.e., Relativity, Concordance, Case Notebook, CaseMap) are a must. The candidate must also be comfortable interfacing with attorneys, paralegals and support teams in the practice groups, as well as firm-wide administrative departments. The successful candidate will have a strong technical aptitude and understanding; ability to quickly learn new applications. Good organizational skills and the ability to problem solve where a precedent may not exist. Project management skills and ability to take ownership of projects and responsibilities are also key.

The Applications Manager needs to have strong computer skills, Microsoft SharePoint knowledge, MS SQL knowledge, and be a self-starter with strong communication skills. Must have the ability to effectively lead a team and communicate technical concepts to non-technical people. Four-year college degree or equivalent experience is required.

Contact Information: Please send cover letter and resume to NStern@hollandhart.com. No phone calls please.

Office Services Floater
Start Date: Open
Office: Reno, NV


Provides coverage to ALL areas of the Office Services Department including, but not limited to, supply purchasing, relief reception, internal and external messenger, file closing management, and copy center responsibilities.
 

Requirements:
  • Knowledge gained through education and/or experience.
  • Skilled to use knowledge effectively in the execution of tasks.
  • Demonstrated ability to work productively under pressure.
  • Demonstrated skill in working effectively with others.
  • Demonstrated ability to work and think independently.
  • Demonstrated ability to learn operation of a variety of office equipment.
  • Excellent time management skills.
  • Flexibility in working hours as required to complete priority projects or to provide backup coverage for all facets of the Office Services Department.
  • Requires good computer skills, including proficiency in Windows operating system, Microsoft Word, Outlook, and other software programs necessary to perform Office Services duties.
Contact Information: Please send resumes to LFord@Hollandhart.com. No phone calls please.

Billing Specialist
Start Date: Open
Office: Boulder, CO

Responsible for processing client bills using full knowledge and understanding of accounting software, including electronic billing and third-party vendor sites.  Provides assistance to attorneys and secretaries to ensure accurate time and disbursement entries and completes all billing to meet established deadlines. Provides assistance as needed to management and to the Client Accounting team.

Requirements:

1.         Requires fundamental knowledge of accounting software and basic accounting principals acquired from three to five years of related experience and/or advanced education.

2.         Requires analytical skills to apply knowledge to practical situations and the ability to foresee problems and effect solutions.

3.         Requires ability to work independently under pressure and pre-set deadlines in an accurate manner with consistently high production.

4.         Requires exceptional attention to detail and proofreading skills.

5.         Requires above average typing and ten key skills, and proficiency in the Microsoft Office suite of products (Outlook, Word, and Excel).

6.         Requires good organizational and planning skills to prioritize and complete detailed accounting work accurately and in a timely manner, and to assess, recommend and implement improved work procedures.

7.         Requires good interpersonal/communication skills to work effectively with personnel at all levels within the firm.

8.         Requires dependability, and the willingness to meet the requirements of the position, accepting a wide variety of assignments with a positive attitude and team spirit.

9.         Requires absolute confidentiality and discretion.

Contact Information: Qualified candidates are invited to submit a resume and salary requirements to Cindy Hunsaker via email: chunsaker@hollandhart.com. No phone calls please.

Part-Time Office Services Assistant (Runner)
Start Date: Open
Office: Reno, NV

Responsible for internal and external deliveries, mail processing, stocking supply rooms and kitchens, facilitating setup and cleanup of conference rooms, and maintaining orderly appearance of the offices during working hours. May also perform receptionist duties when needed.

  • Will be responsible for external walking and driving deliveries, including filing or delivering legal documents to various courthouses, delivering and/or pick up of documents from other businesses or residences, obtaining signatures on documents, and may be required to notarize documents, if commissioned. May also travel to neighboring cities, including occasional trips to Carson City or others as required.

  • Will be responsible for internal deliveries, including retrieving the mail from the post office and the building mailroom, date stamping and distributing the mail, pickup and delivery of internal interoffice mail, applying correct postage and delivery of outgoing mail at end of day.

  • Receive tasks through Outlook or verbally for conference room setups and cleanups.

  • Pick-up of lunch orders for both internal employees as well as meeting participants from local restaurants.

  • Maintaining the cleanliness and supplies in kitchen and coffee areas, including loading dishwashers, rinsing coffee pots, refilling coffee, tea, and condiment bins, cleaning microwaves and refrigerators, and stocking inventory of drinks and other kitchen supplies.

  • Retrieving and emptying recycling bins in each office and at various places within the office.

  • Distributing paper throughout the office for printers and refilling copiers as needed.

  • Fill in for receptionist duties, including answering telephones and greeting clients.

  • Provide assistance to the attorneys and secretaries as needed with copy and mailing projects.

  • Any other tasks or duties as assigned

Requirements:
  • Must be a licensed driver with a clean driving record, and have a reliable, insured, vehicle available at all times during working hours.
  • Requires good computer skills, including proficiency in Windows operating systems, Microsoft Word, Outlook and Excel.
  • Ability to prioritize work effectively to handle a wide variety of tasks.
  • Ability to lift 40 lbs. and to climb three flights of stairs on a regular basis
  • Demonstrated ability to work effectively without close supervision.
  • Demonstrated interpersonal skills as required to interact effectively with people at all levels within the firm, as well as demonstrated professionalism when dealing with clients and outside contacts.
  • Demonstrated ability to make sound decisions; choosing the best course of action from alternatives. Ability to foresee possible problems and effect appropriate solutions
  • Demonstrated ability to work under pressure.
  • Flexibility to work other than normal work hours as necessary to meet required demands.
Contact Information: Please e-mail resumes to Liz Ford LFord@hollandhart.com. No phone calls please.

Records Clerk
Start Date: Open
Office: Salt Lake City, UT

Holland & Hart is seeking a Records Clerk to perform records management tasks, such as responding to new on-line file requests by establishing physical files, filling user file requests from on-site and off-site, checking files in and out, boxing and prepping files for shipment to the off-site storage facility, assisting users with questions, and running reports as needed.

Responsibilities:

  • Performs all records procedures in accordance with documented standards and procedures.
  • Interfaces with the user community in a professional manner and responds to requests for active files, inactive files, or records management questions in a timely fashion.
  • Assists with regular maintenance of files; such as, audits, ensuring standards and firm processes are being followed, supporting retention and destruction functions, and other general file hygiene tasks.
Requirements:
  • Ability and willingness to learn.
  • Exceptional attention to detail and organizational skills.
  • Accurate typing skills with above average database and computer experience.
  • Aptitude for understanding records management.
  • Ability to work with personnel at all levels within the firm.
Contact Information: Qualified candidates should submit a resume to Kristi Sessions, c/o Holland & Hart LLP, 222 S. Main Street, Suite 2200, Salt Lake City, UT 84101 or via e-mail at kasessions@hollandhart.com. No phone calls please.

Patent Docketing Specialist
Start Date: Open
Office: Salt Lake City, UT

Holland & Hart is seeking a Patent Docketing Specialist to assist the firm’s growing patent practice, supporting our intellectual property attorneys, paralegals and staff as a central docketing resource for patent prosecution cases. The Patent Docketing Specialist creates new records, updates existing records, tracks and reports critical deadlines, assists with intakes, research, validation, and supports the IP Docket Supervisor as a lead on US and foreign docketing.

Requirements:

Qualified candidates will have a minimum of 5 years of patent experience working with domestic, international and foreign patent matters and a thorough knowledge and understanding of U.S. patent documents and filing procedures. The ability to work with minimal supervision, in a high-volume, intellectually repetitive environment while maintaining attention to detail is required. Strong organizational skills and the understanding of accurately docketing time sensitive dates and information; excellent computer and database skills; and the ability to work in a fast-paced environment is essential.

Contact Information: Qualified applicants should submit a resume to Kristi Sessions, c/o Holland & Hart LLP, 222 S. Main Street, Suite 2200, Salt Lake City, UT 84101 or via e-mail at kasessions@hollandhart.com. Please no phone calls.

Human Resources Generalist/Office Administrator
Start Date: Open
Office: Boulder, CO, Cheyenne, WY, Denver, CO

This position administers human resources functions including recruiting, timekeeping, hiring, orientation, leadership training, employee relations and compliance for one or more office locations. Must have the ability to work with diverse employee populations, applying best HR practices based upon the population. Partners with the HR team to develop, create and rollout Firm wide HR initiatives. Supervises the administrative staff and coordinates necessary coverage for the office. Partners with leadership to manage expenses, budget and review of financials. Coordinates or assists with social and business events and meetings. May assist with business development and community based events.

Requirements:

Four year degree in human resources management or related area with 3 years of human resources generalist experience required or 5 years of human resources generalist experience required in lieu of degree. Position may office out of Cheyenne WY, Boulder CO or Denver CO. Must have the ability to travel by car between office locations at least 30% of the time. May have to occasionally travel overnight.

Contact Information: Qualified candidates are invited to submit a cover letter and resume to Debra Levenduski via email: dslevenduski@hollandhart.com. No phone calls please.

Administrative Assistant
Start Date: Open
Office: Boulder, CO

Provide assistance to attorneys, paralegals, and legal secretaries with clerical matters such as preparing exhibits, scanning, coding, and electronically filing documents; data entry; create new files; copy projects; mailing projects; binding projects; preparation of Federal Express and UPS labels; receptionist backup for lunch, vacations, and other time off, including answer phone, greet clients and visitors, use of meeting management software to schedule conference rooms, set up conferences, clean and stock conference rooms, clean kitchens, sort incoming mail, distribute incoming faxes, validate parking, coordinate with messengers, receive deliveries, videoconference setup, office services backup.

Requirements:

Excellent computer skills necessary, preferably in Microsoft Office, Word, Excel, and document management systems; knowledge of basic office procedures and equipment (i.e. copier, scanner, telephones, etc.); aptitude to learn new computer programs; experience in performing a variety of clerical and administrative tasks; ability to juggle multiple priorities and work effectively with a variety of people. Requires ability to exercise good judgment and problem solve; be highly organized and accurate; self-motivated and flexible.

Contact Information: Qualified candidates are invited to submit a cover letter and resume to Kay Golderman via email: KGoldermani@hollandhart.com. No phone calls please.
DISCLAIMER

Unless you are a current client of Holland & Hart LLP, please do not send any confidential information by email. If you are not a current client and send an email to an individual at Holland & Hart LLP, you acknowledge that we have no obligation to maintain the confidentiality of any information you submit to us, unless we have already agreed to represent you or we later agree to do so. Thus, we may represent a party adverse to you, even if the information you submit to us could be used against you in a matter, and even if you submitted it in a good faith effort to retain us.