For years, we have used databases to keep track of case documents.
Even in smaller cases, it helps to have
exhibits and key documents organized through a simple database.
When the documents are electronically linked
to witnesses, it is easier to prepare for depositions or trial.
In the DOS world we used Q&A and then Summation, both of which were
perfectly adequate products. We now use
Microsoft Access and SQL-based databases, which seem trickier at first but
offers more flexibility and integrate well with Word and Excel.
This also allows us to customize our screens
to make it easier for novices to use the product.
Here is a sample screen using our custom-designed SearchWizard.
Our Custom
SearchWizard.
We have linked Access to Adobe Acrobat so that we can review document images
as well as abstract summaries. Pulling
up a document image is as easy as clicking on a camera.
Using the Camera to
Display an Image.
We chose Acrobat over other imaging packages because it offers full-text
search capabilities. Through some form
of magic, Adobe sandwiches the OCRd text of the document behind the image.
As a result, the image can be searched as if
it were a Word document.
Acrobats Imaging and OCR Combination
Combining a database with document images and full text means instant access
to all our documents. This can produce
exponential dividends at depositions and hearings as well as in settlement
discussions.
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